NAC Executive Meeting Minutes
Date:Apr 3, 2025
Participants: Kshitiz K, Nitesh P, Shanta N, Bishnu P, Bigyan S, Prajesh P, Anita B, Durga P

1. Monthly Puja – April 5

• Ram Navami (April 6) An Indian group is expected to arrive at the Mandir in the late morning.

• Action Plan: Nepali Puja will start earlier than usual to accommodate both groups. NAC members will join the Indian group after completing the Nepali rituals.

• New Volunteer Group (Junu’s Team): Enthusiastic group but everyone seems new so there are some concerns..

• TFT Leadership: Durga has been suggested as a lead; however, more volunteers are needed to ensure success.

2. Cultural Event- Multicultural Event in Crystal Lake – April 5

• Logistics:
  • NAC will have 2 tables for handicrafts and posters.

  • Shanta will give a presentation.

  • “Fun Facts” display and 5 performances from NAC are scheduled (group dances between 11 AM – 3 PM).

  • Fashion show participation included.

• Sponsorships: 7 restaurants and 1 business have each contributed $100.

• Marketing Materials:
  • Coupons have been designed.

  • Event visibility is high – estimated 2000+ attendees, 30 vendors, and food trucks.

• Timing:
  • NAC setup begins at 9:30 AM; public doors open at 11 AM.

  • Note: This is not a school-sponsored event.

• Promotion:
  • Share flyer/poster on NAC Facebook page and Viber group.

3. Ping Pong Tournament – April 12

• Urgent Need for Marketing: Only 1 week remaining – flyers to be printed and distributed during Saturday Puja.

• Preparations:
  • 12 paddles needed for the event.
  • Individually ask previous participants. Also send/invite flyer to other nepali group including CNFS
  • Provide registrants list to Nitesh and group 
  • Connect someone from Aurora – not only for Ping Pong but they need visibility for other events as well
  • Need to put out calendar in viber and FB for community visibility – also finalize logistics for other events (volleyball/soccer)

4. Senior Meet & Greet Program – Apr 12

• Program Duration: 1 PM – 6 PM

• Activities:
  • Formal presentations for businesses if any – at 3:30 PM

  • Jeevan Bigyan Mindfulness Yoga from 3:30 – 4:00 PM

  • Seniors will be indoors; outdoor areas open for others.

  • Kids are welcome with parents and will have games.

• Refreshments:
  • Tea, Samosa, Jilebi, and Achaar from Glendale Heights, SEWA to buy and sell.

  • Pizza and chips for kids (available for purchase).

• Coupons:
  • Seniors (60+) to receive $10 coupons.

  • Volunteers to receive $5 coupons.

• Coordination:
  • Bishnu P. and Ankur S. to coordinate with the Frisbee Center.

  • Shree will help with food and tea distribution.

• Event Sponsored by SEWA and organized by NAC.